Whistleblowing - Polytec Energy

Whistleblowing is a tool for reporting wrongdoing of various kinds that has come to one’s attention in the work context.

What should a Report look like? What can be reported?
You have to act in good faith reporting information, according to the interests of BM Group Company, in a spirit of responsibility and you have to provide specific information.

What can I report according to the standard

Conduct, acts or omissions that harm to the public interest or the integrity of the public administration or the private entity and consisting of:

administrative, accounting, civil or criminal violations;
unlawful conduct relevant under Legislative Decree 231/2001, or violations of the organisation and management models provided for therein;
Unlawful acts that fall within the scope of European Union or national acts relating to the following areas:
- public procurement;
- financial services, products and markets and the prevention of
  money laundering and terrorist financing;
- product safety and compliance;
- transport safety;
- protection of the environment;
- radiation protection and nuclear safety;
- food and feed safety and animal health and welfare;
- public health;
- consumer protection;
- Data protection and security of networks and information systems;
acts or omissions affecting the financial interests of the Union;
acts or omissions relating to the internal market;
acts or conduct that defeat the object or purpose of the provisions of Union acts.

What I CANNOT report (sample list)

The following do not qualify as Whistleblowing Reports

personal grievances of the reporter;
claims pertaining to the employment or collaboration relationship;
claims pertaining to relations with hierarchical superiors or colleagues.

IMPORTANT:
If the Reporter uses the Platform to commit unlawful acts, such as defamation, insult or damage to a computer system, they will face the legal consequences provided for by law.

How is the Report handled?
Reports will be received and handled by an independent company with specific trained staff, external to the BM Group Company.
The special regime of safeguards and protective measures set out in Legislative Decree No. 24/2023 of the Italian law is ensured.
The Recipient will check the validity of the report so that BM Group Company can take the most appropriate consequential measures.

Anonymity and Confidentiality
Reports may be anonymous, but even if they are not, confidentiality is still guaranteed by the standard, the technical tool and the preparation of the managers.
The privacy policy of personal data about the Whistleblowing processing is available on the website and on the platform prior to the collection of the Report information.
Please note: anonymous reports may lead to greater difficulties for BM Group Company to investigate.

External reports, public disclosures and reporting to Judicial Authorities
The breach may be reported to the ANAC, through the external channel activated by it, or disclosed publicly, when, alternatively:

an internal reporting channel has not been established or when the same, even if provided for, is not available;
the internal and/or external report, already made, has not been followed up;
the reporter has reasonable grounds to believe that, by using the internal and/or external channel, the report would not be effectively followed up;
the reporter has a well-founded fear of retaliations;
the breach may constitute imminent or obvious danger to the public interest.

The Law also recognises the possibility for protected persons to turn to the judicial authorities, to lodge a complaint of un lawful conduct of which they have become aware in a private employment context.

Which channel can you use?
ONLINE PLATFORM accessible from this site.
The report may be made either in writing or by voice recording.

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Whistleblowing Privacy Statement